Annual Fund Letters for Schools and PTAs

Most school and PTA development is run by parent volunteers — usually one person juggling the annual fund, the auction, and the book fair while holding down a day job. GiveTone makes each of those writing tasks a 90-second job instead of a Saturday morning.

Live AI sample · Westbrook Elementary PTA, a public elementary school PTA in Madison, WI

87% Last Year. Can We Make It 95%?

Dear Westbrook families, Last year, 87% of our families gave to the annual fund. That participation rate is the single number I'm proudest of — more than the dollar total, more than the fundraiser events, more than any of it. It means our community showed up for our kids.

This year I'm writing to ask if we can do something we've never done before: hit 95%. Here's what your annual fund gift pays for. Every dollar stays at Westbrook. Last year the fund covered field trip transportation for all 340 students (the district doesn't pay for this), classroom supply stipends for every teacher ($200 each), the spring author visit, the fifth-grade camp scholarships for six families who couldn't otherwise afford it, and the playground shade structure that went up in August. Suggested gift is $100 per student, but any amount counts toward participation. $20 counts. $50 counts. A family of four giving $10 each counts as four donations. We've made it easy to give online, and if that's not your thing, the form is attached to this letter — drop it off at the front office, we'll take care of the rest.

Will your family be one of the 95% this year?

With gratitude, Laura Minton PTA President, Westbrook Elementary
P.S. Our annual fund kickoff is Friday at pickup — there will be coffee, donuts, and a giant thermometer. Stop by even if you've already given. Especially if you've already given.

Sample generated with GiveTone for a fictional annual fund letters for schools and ptas. Your letters will use your brand, your voice, and your donor stories.

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